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AGM 2022

MINUTES OF THE ANNUAL GENERAL MEETING OF THE RIDDLESDOWN RESIDENTS’ ASSOCIATION (RRA)

Held on: 20 May 2022 at 7.30 pm

At: St. Edmund's Hall


Apologies were received from: Cllrs Lynne Hale, Yvette Hopley and Alasdair Stewart.

Sanderstead Ward Cllr Helen Redfern and Purley Oaks and Riddlesdown Cllr Endri Llabuti, along with Cllr Simon Brew from Purley & Woodcote attended the meeting.


The meeting was opened by Brian Longman, RRA Chairman. Brian advised that two propositions would be put to the meeting to vote on, these being changes to the subscriptions, and the Association Rules.


Minutes of the previous AGM

The chairman presented the minutes from the last AGM 2021 (seconded by John Placek), which were accepted by the meeting.

Action items:

The Association have purchased a PA system which was being used for this AGM.

Litterpicking – resumed in the autumn.

Paul Meakin Estate Agents continue to support the E-Blast.


Treasurers Report overview

The Treasurer Linda Bevin presented the accounts for the year up to 31 December 2021;

Income up on 2020.  

Once again no subscriptions were collected due to the pandemic.  

Some advertising income received from Recorder £395.00

Sponsorship from Paul Meakin for the E-blast £200.  

Other income £26.21 is from the Amazon link.  

A small amount of subs income £33 from 2019.

Expenditure also up.  

Donations - £50 to St Christopher’s Hospice in memory of former committee member Margaret Rapp.

Membership £10 East Surrey Transport Committee.

One edition of the Recorder was produced costing £1,263.    

Stationery etc £21.87.

The “other” items are a contribution to Zoom fees £15 for online meetings and website hosting fees (paid every two years).

Overall a loss of £719.81

Debtor – one organisation owed money for advertising in the Recorder at the year end. This has now been collected.

Current funds held £47,513.79, which includes £24,722 ringfenced Woodland funds.  


New Actions

Linda is to step down as Treasurer at the AGM, and subject to approval at the AGM, the appointment of John Placek as Treasurer;

Brian thanked Linda for her work as Treasurer and explained the background to the Green Belt Fund/Woodland account. A questioner from the floor asked, how could the fund be protected from inflation. Linda replied that recently interest rates had been at a historic low, but noted that this might be changing.

John Rapp proposed that the report be accepted, seconded by Keith Powell.


Chairman’s Report

Brian noted that 2021/22 had been another busy year, with many contentious planning applications. There was increasing pressure on the existing infrastructure, with more instances of flooding due to the already overloaded foul water sewer and surface water drainage systems.

The City of London Corporation had imposed parking charges for Riddlesdown Common from 25 January '21.  Car parking equipment had been installed and the aim was to increase income. Phil Thomas has been monitoring the car park usage and generally there were very few cars there – however, parking in local streets has increased, as had been predicted by the Association. The Downs also appeared to be quieter with maybe half the number of visitors seen historically.

Brian gave an update on Purley Panel, High Street Regeneration schemes – since March 2020, Purley  Panel have been successful at both stage 1 and 2 of the project. The panel team were now working on the final Stage bid. This could result in between £100k- £500k from the GLA if successful.

Brian thanked Phil Thomas for all his good work highlighting the problems with the local sewer infrastructure to the council. He noted however that the Association had lost three Committee members in the past year, and that Residents’ Associations generally were struggling to keep committee members.

Phil Thomas advised the meeting about upcoming gas main replacement works taking place in the area between 23rd July and 4th September. Various roads would be affected (full details on the website) with the intention of the works being completed during the school holidays of 2022 and also 2023 and 2024.

Questions from the floor

None.

Elections

Linda nominated Brian Longman as Chairman. Seconded by Janice Kedwards. Unanimous vote.

Brian nominated John Placek as Treasurer – Seconded by Frankie Wheeler. Unanimous vote.

Vice Chair (new post) – Brian nominated Phil Thomas, seconded by Keith Powell. Unanimous vote.
Rest of committee to be elected en bloc – proposed by John Rapp. Seconded by Brian Longman. Unanimous vote.

Full Committee of elected members

Brian Longman - Chairman & Collegiate Liaison

Phil Thomas - Vice Chairman; Planning & Environmental; Website Editor

John Placek - Treasurer and Data Protection Officer

Berni Munt - Minutes Secretary

John Rapp - Public Transport and Membership

Keith Powell - Public Transport Concerns

Neil Tarrant - Recorder Editor

Janice Kedwards

Jan Powell

Subscriptions

The proposition was to increase the level from £3 pa (which only just covers the current cost of the Recorder) to a still modest £5. It was noted that the Association would like to have a children’s Christmas party this year, and if possible to reintroduce the RRA summer Fun Day, and the extra income would help.

Brian proposed the motion; Frankie Wheeler seconded. Passed unanimous.

Payment of subscriptions 2023


Changes to the Association Rules

Brian explained the rationale, with assistance from Linda. The key changes covered including what would happen to the funds in the event of the dissolution of the Association, and the enhanced the ring-fencing of the Green Belt fund. The rules to be adopted had been through twelve drafts and much work had gone into the changes.

The Association had approached the road stewards as well for their comments, and had taken note of their suggestions.

Questions from the floor included whether twenty was appropriate as a quorum, and if it was acceptable for members to belong to more than one Residents’ Association.

Brian proposed adoption of the new rules, seconded by Linda Bevin, and this was passed unanimously.

The new RRA Constitution can be found on this link

Any Other Business

Keith Powell asked about the Purley GP Hub. Phil Thomas replied that he had no new information, but a number of  RAs in the south of the Borough were raising questions and meeting with the CCG about extending opening hours and access arrangements.

Meeting closed at 9 pm


Minutes taken by Berni Munt





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